"Dear Line Manager..." - Your's Sincerely, Sourcing Officer.

Hey Hey! Well this time, I'm trying my hand at writing an 'open letter' to the Line Manager on behalf of all the hard-working, boggled by reading millions of CVs sourcing officer! This 'Sourcing Officer' tag is so fancy, so much so that the work that they do is definitely not glorious enough to be recognized they way it deserves. So, here it goes:

Dear Line Manager,

It's been wonderful interacting with you for precisely 45 seconds on the number of positions that need to be closed in a span of 30 days. And, what's even more wonderful is the fact that out of those 45 seconds, you took precisely 15 seconds to explain the pre-requisites of the candidate to even be 'short-listed' for an interview with you. With all due respect, sir / madam, I would be rather surprised if the chair-man or the CEO also speaks with you in a span of 45 seconds about the humongous target that you have to achieve for the next quarter. Am I right here? Well your heart knows it !

Let me give you a rough idea of how my day goes, and hope that I'am able to portray the same in roughly about 20 seconds, because your time is truly precious. So, 10:00 am I enter the office, switch on my laptop, clear mails and rush to the cafeteria to get a steaming cup of chai before I have to break my head (again) for sourcing of 'x' number of CVs for the 'y' number of positions that I have been appointed to work on. It takes just, uhm, just 6 hours of the day to read CVs from 5 different portals, call people to ask if they are really looking for a 'job-change', first ask you if the CVs are appropriate, by God's grace if 5 out of 100 are, then ask for your time-table to block dates, then ask the candidate if he/she is free, later attend meetings on the project that the HR Department as a whole has to handle, and by that time it's 6:30. Packing up and leaving, you slyly ask me for a update, I give an assertive answer of 'I'm working on it' and barge into the elevator to be free for the day!

On my way back home, all that goes on in the back of my mind is the number of phone-calls that have been made and have to be made to close the positions to get this month's incentives. Well, I guess this is where you and I are in the same boat: you would be having the CEO's targets ringing constantly in the back of your mind, and I'm having my targets set by you ringing back in my mind. 

While we're at it, the intent of this letter is to let you know about certain requisites that I'm hoping you would follow, to make my life as a sourcing officer easier! Please take out enough time to give a brief about the kind of candidates that you would like to get on-board, based on your teams working efficiency. Please specify the background work sector of the candidates that you looking for. Please specify the gender diversity that you would want to include in your team. Please specify the line of business for which the candidate has to be placed for. Please specify the number of candidates that would be required for one role. Apologies in advance for asking you to be super specific, sourcing officers aren't super-mans per se!

Also, how many candidates do you want to interview before you can finalize one, is the question of the hour. Let's set boundaries to that too, shall we? First things first, you have got-to trust my instincts as a talent acquisition-er and also the efficiency with which I conducted the first round of interview to choose and short-list 5 candidates for you to interview for the final call. So, lets keep this rule as the best of 5 to 6 candidates will be sent forward for your round of interview, and you have to finalize one from these itself, because well, you should, by now, realize what it takes to recruit the right people for the right job! 

Hoping this honest, open letter would touch every ounce of your soul and brain and we'd be back to business tomorrow with our new rules! Thanks, in advance :)

Your's Sincerely, 

Sourcing Officer

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Share this with your Line Manager and HR Team and let me know how much do you'll agree with the words of this open letter. Thank you all for keenly reading my blog posts every weekend :))

Much Love, Gratitude and Positivity.

- Binal R. Chitroda 
(#TheHRConnect)